How to Easily Export vCard into Excel for Better Contact Management

Managing or organizing contacts efficiently is essential for both individual and professional life. If you have a vCard file, which is a digital business card containing contact details, and want to manage your contacts in Excel, you're in the right place! In this blog, we'll show you a simple and easy way to export vCard into Excel format. This process can be particularly useful if you need to organize your contacts or transfer them to a different platform.

Read More: import vCard to Outlook

Let’s break it down step by step:

What is a vCard?

Before we dive into the exporting process, it’s important to understand what a vCard is. A vCard is a file format standard for electronic business cards, typically saved with a .vcf file extension. It can contain information such as a person's name, phone number, email address, company, website, and other contact details.

Manual Method to Export vCard into Excel Format

While Excel doesn't directly support vCard files, it does support CSV (Comma-Separated Values) files, which are easy to import and view in Excel. To convert vCard to Excel CSV file, follow these steps:

Method 1: Convert vCard to Excel File Using Windows Contacts​

• Press the Windows + R to start the Run dialog.

• Enter %systemdrive%\users\%username%\contacts and press OK.

• Press the Import option, choose the vCard (VCF) option, and select the file you need to import.

• Verify the details and finish the import process.

Export to CSV:

• Choose all imported contact files and hit the Export button.

• Select CSV or Comma Separated Values as the format.

• Identify the location path and file name, then Tick the Next and choose the fields to export.

Open in Excel:

• Open the resulting CSV file in Excel.

• Press to File > Save As, choose Excel Workbook (*.xlsx) from the format options, and save file.

Method 2: Export vCard into Excel Using Google Contacts (Web-Based)

For those who use Google Contacts:

• Log into your Google Contacts account (contacts.google.com).

• On the left side, click Import.

• Upload the vCard file (the .vcf file) from your computer.

• Once your contacts are uploaded, go to the More menu and select Export.

• Choose Google CSV format (for Excel compatibility).

• Click on the Export, and then the file will be downloaded to your computer.

Limitations

• VCF files are not structured for Excel, which can make it difficult to split the data cleanly.

• Some fields may not be uniform across contacts, leading to misaligned or missing data in Excel.

• This method requires manual data sorting and organization, especially if the VCF has many entries.

• Requires some coding skills to write and run the script.

• VCF files are not designed to be easily imported into Excel, so some formatting issues can arise.

• Some methods require significant manual effort to sort the data and ensure it appears correctly.

Automatically Solution to Export Multiple vCard Files to Excel or CSV 

If you are searching for the most easy and reliable approach to convert vCard to Excel in bulk mode, then we recommend you opt for the SysTools VCF to CSV Converter Tool, as it is capable of converting single or multiple vCard/ VCF files in one click with a maintained structure. This application has been completely developed with a strong algorithm and a well-maintained output structure.

Steps to Export vCard into Excel without Losing Information

1. Download and Install vCard to CSV Converter.

2. Select the Add VCF or vCard File or Folders.

3. Browse VCF or vCard Files & Folders which are to be Exported.

4. Preview the Added VCF files details in the application Panel.

5. Select the path and convert vCard to Excel CSV Format.

6. Now that you have your vCard data in CSV format, it’s time to open it in Excel:

Additional Tips:

• Batch Editing: If you have a large number of contacts, consider using Excel's Find and Replace to quickly edit information like phone number formatting or address corrections.

• Backup Contacts: Always keep a backup of your contacts before making any major edits. You can save your final list in a cloud service like Google Drive or OneDrive for easy access.

Conclusion

Exporting a vCard into Excel may seem complicated at first, but with the right tools, it’s a simple process. Whether you’re using Outlook, Google Contacts, or an online converter, you can easily manage your contact data in Excel, making it more accessible and easier to organize. With a clean and well-organized contact list, you’ll have all the information you need at your fingertips, whether for business or personal use. We hope this guide has helped you convert vCard to Excel with ease. Don’t forget to share this post with others who might find it useful!